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Student Packing Checklist — DC Edition
Printable PDF • 2 pages
The ultimate printable packing checklist for 8th graders and middle schoolers heading to Washington DC. Organized by category with a parent sign-off section.
- Clothing by weather condition
- Tech & charger checklist
- Money & documents section
- Parent sign-off column
- Day-by-day reminders
Parent Permission Form Template
Editable Word Doc • 3 pages
A fully customizable permission slip template with medical info section, emergency contacts, photo release, and liability waiver language reviewed by school administrators.
- Medical information section
- Emergency contact fields
- Photo & video release clause
- Liability language included
- Editable in Word/Google Docs
School Trip Fundraising Planner
Printable PDF + Tracker • 6 pages
12-week fundraising timeline, goal-setting worksheet, event tracker, and per-student progress chart. Includes 8 proven fundraising idea profiles with estimated revenue.
- 12-week fundraising calendar
- Goal & gap calculator
- Per-student progress tracker
- 8 fundraising idea profiles
- Parent communication templates
Principal Approval Proposal Template
Editable Word Doc • 4 pages
A fill-in-the-blank proposal that addresses every concern principals have — educational alignment, safety plan, budget breakdown, chaperone ratios, and approval timeline.
- Educational objectives section
- Safety & supervision plan
- Budget summary table
- Chaperone ratio chart
- Pre-written persuasive language
Group Trip Budget Worksheet
Google Sheets / Excel • 1 spreadsheet (5 tabs)
A detailed spreadsheet template for planning your full trip budget — per-student costs, group totals, fundraising goals, payment schedules, and surplus/deficit tracking.
- Auto-calculating formulas
- Per-student & group views
- Payment schedule tab
- Fundraising progress tab
- Print-ready summary
Music Tour Planning Guide
Printable PDF • 8 pages
The complete planning guide for orchestra, choir, and band directors organizing a performance tour. Covers audition prep, venue coordination, logistics, and fundraising.
- Pre-tour checklist (18 months out)
- Venue scouting criteria
- Instrument transport guide
- Rehearsal schedule template
- Performance night checklist
Why Free?
We've been helping teachers and parents plan school trips for 20+ years. These resources were created from real experience — and we believe everyone should have access to them, no strings attached.
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